Sage 300 Cloud, the gold standard

By A R  |  01 Jun 2020  |  ERP, Growth, Popular, work from home, overview, insight, manufacturing, supply chain management, 

No one can talk about software that has stood the test of time without mentioning Sage 300 Cloud ERP. It is a veteran in the ERP sector and has been around for a whopping 43 years, a true gold standard. The ERP came on board in 1973, the same time when Apple was formed. It existed many years before other ERP's came into the market, and most ERP vendors used Sage 300 ERP as a blueprint to formulate their systems.

It started with a system called EasyBusiness, but over the years it has evolved. It was a software in the form of an Office suite but with accounting modules covering account receivables, accounts payable, General ledger (G/L), and order entry. It also had a word processor and spreadsheet application in it. EasyBusiness was a Canadian firm that ran its business solution on the then-dominant CP/M operating system. In 1983 the organization developed an MS-DOS port for the application, just two years after IBM unleashed its PC.

 Around 1985 the application was acquired by a US firm, and it was rebranded to Accpac Plus. The rebranded system incorporated other modules such as inventory control, job costing modules, and payroll. Data security and integrity were also improved alongside the addition of LAN connectivity. The ERP was dynamic as far back and allowed users to multitask and also implement only the modules they needed. That's not all; the ERP also had extensive reporting capabilities with the implementation of Crystal services, now known as crystal reports.

In 2004 Sage Software plc bought Accpac and renamed the software to Sage 300. The application was rebranded and ensured it better reflected the brand guidelines of Sage. Gradually Sage moved the ERP to the cloud and drastically overhauled most components of the system such as Dashboards, online availability, private hosting setup, and so much more.

 Advantages of Sage 300 cloud ERP for Organizations

The business landscape has greatly evolved in the last decade, and a lot of disruption would come in to play in the coming years. In order to remain competitive in the fast-paced business world, it is necessary to deploy dynamic and robust solutions like Sage 300 ERP Cloud. Profitability is also a major goal for businesses, and with Sage 300 cloud, organizations around the world can greatly reduce cost with improved efficiency.

Sage 300 Cloud is robust and designed to support a range of industrial sectors in so many functions. No matter the size of your business or what you do, the ERP can keep your day to day cost very low while enforcing compliance and quality. The cloud system is specially designed for financial operations, Customer service department, sales and operation, Manufacturing, and Retail. It also has a business intelligence module responsible for analytics, forecast, and insight into your business activities. Furthermore, Sage 300 is a powerful Cloud solution that can integrate with other solutions you already have to create a better communication channel and improve efficiency. When you deploy the Sage 300 Cloud, you achieve the following. 

  • Work on the go
  • Access operational data anytime and anywhere.
  • Ensure teamwork and collaboration
  • Enhance productivity
  • Visual process flows and key performance indicators
  • Simplify financial operations
  • Reduce running cost

Functionalities of Sage 300 Cloud

Sage 300 Cloud offers an incredible technology for organizations around the world, ensuring that businesses become more intelligent and profitable. Sage 300 Cloud uses advanced technology to help businesses innovate, grow, and optimize resources and time no matter the size or industrial sector of the organization. It uses predictive analytics to deliver business intelligence and ensures that all activities are managed on the cloud, making digital transformation a reality. Here are the core functionalities of the Sage 300 Cloud

  • Financial management and accounts
  • Distribution management
  • Operations management
  • Project management
  • Service management
  • Payroll management
  • Global operations / multi-company management
  • Customer Relation Management
  • Human Resource management
  • Reporting and Business intelligence management

Modules in Sage 300 Cloud

Sage 300 cloud is a multinational, multi-discipline, and comprehensive cloud Enterprise resource planning solution. It has a several modules to support various organizational needs. The modules are expandable, flexible, scalable, and built on a robust architecture that ensures businesses achieve dynamism. Organizations can buy individual modules to serve their business needs. It has all the features and functionalities you would expect from a typical world-class ERP solution. It also has an elaborate dashboard that can give a breakdown of activities simply and intuitively. The dashboard also has a business intelligence system that can provide business leaders to forecast/insight and also provides a Key Performance Index system (KPI). Here are the major modules in the Sage 300 Cloud

Accounting and Finance

The ERP started as accounting software, and today it still holds its position as a dominant account application in the ERP sector. This module ensures that a lot of companies have excelled and properly managed their financial activities. Sage 300 Cloud accounting module ensures that companies operate and perform more than their competitors. The Accounts module has the following features

  • Account Receivables – Account receivables allow businesses to manage their customers, keep track of sales, outstanding balances, will enable you to apply for outstanding balances, create recurring charges etc.
  • Account Payable - The account payable functions give you the power and flexibility to facilitate swift entry of vendor invoices. It also comes with powerful and robust reporting tools through Crystal Reports. It ensures flexible cash disbursement, reconciliation, cash process flow etc.
  • General Ledger – This function is the foundation of the account module in Sage 300 cloud ERP. It ensures organizations meet present and future accounting demands in a unique way. It captures all types of ledger, manages budgets, and it ensures account accuracy and efficiency.
  • G/L Consolidations – This accounting feature allows you to merge general ledger account and transfers. It manages transactional information between separate companies, branches, office locations, and it is developed to allow subsidiaries to manage their own accounts database.

Manufacturing Module

The manufacturing module is Sage 300 Cloud is a unique resource planning system designed to be simple, effective, and aids manufacturing firms in their day to day operational processes. The manufacturing module has a lot of features and functionalities and ensures that products are manufactured in good quality, timely, and cost-effective manner. Here are the features of the manufacturing module in Sage 300 Cloud ERP

  • Manufacturing Lot - The manufacturing lot seamlessly integrates manufacturing order, Lot Tracking, Lot serial tracking, and inventory controls. It ensures that end-users workload is drastically minimized, it ensures that warehousing is managed correctly, check stock balances, updates records and comes with a robust reporting function.
  • Manufacturing Order – This is a manufacturing functionality that integrates with the finance and sales module. It is simple, powerful, and enables an efficient/dynamic manufacturing process. It manages the material purchase, cost calculation, work in progress, material consumption, and so much more.
  • Product Planning – The product planning system comes with a vast product simulation model that can help manufacturing firms simulate how the products would function before production. This can reduce error, cost in production, and ensures products meet end-users needs. It is also integrated with the account module to share transactional information, and it manages engineering change orders (ECO) and the Bill of Materials (BOM).

Sales Module

The sales module in SAGE 300 Cloud is robust and covers, Customer Relations management, and sales. It allows businesses to automate their processes with best practices and quality assurance plans. It consolidates inventory, manages distribution process, and coordinate every activated related to sales.  Here are the major features of the sales module in Sage 300 ERP Cloud

  • Order Entry – It allows you to capture orders and gives you access to your orders whenever you need it in real-time. The system is hosted on the cloud and would enable you to provide answers and feedback to your customers, managers, and stakeholders on the go. With this functionality, productivity would be enhanced; the sales unit can easily enter new orders, back-orders, purchase order shipments and so much more.
  • CRM – the customer relationship management of SAGE 300 cloud is one of its kinds, and it helps you manage your customers in remarkable fashion. You can build a sales funnel through it, capture leads, better lead management, synchronize sales, provides rapid marketing functionalities and builds customer satisfaction.

Retail

Retail business can be cumbersome without the use of an ERP. The retail management module in Sage 300 Cloud is fully designed to handle the retail functions of organizations; it comes with a Point of sale feature and offers tremendous result for organizations. With this module customers reap the benefit of the solution and reports improves sales, higher customer retention levels, less customer churn. Here are the major features of the retail module

  • Generation of sales orders
  • Quote creation
  • Version control
  • Integrated with customer loyalty programs
  • Payment management
  • Backorder management
  • Audit system
  • LOT tracking
  • Communication management

Sage 300 Purchase Order Module

Sage 300 Cloud ERP can help organizations streamline their purchasing operations without hassle. It provides insightful information for organizations to enable them to make an informed decision, which would improve profitability and also help maintain a better relationship with the organization's clients and partners. With the purchase order, the module cost would be cut drastically, and processes would be more efficient. 

Without an automated purchase order module, an organization would manually track purchase processes. This means they would re-enter data into an account payable. They would also track purchase orders on papers and so much more. These manual activities are prone to costly errors, which would also slow down the processes. Giving feedback to customers when they ask for status updates can also be a daunting task. SAGE 300 ERP is the solution to these problems and many more. It gives organizations the power and flexibility to smoothly run the purchase process of the company. It gives access to up to date inventory; it helps in tracking, automatic consolidation with the accounts module, and so much more. When you deploy SAGE 300 ERP, you can rest assured of improved productivity and better profitability.

Sage 300 Inventory Control 

This Module is a must for organizations that have an inventory but especially for those with multiple locations and a vast inventory base. Sage 300 inventory control module offers a robust multi-location inventory management system for organizations around the world. It keeps track of inventory receipts, inventory or stock levels, shipments, adjustments, returns, etc. These functions allow organizations to have enough stock and also ensures that client demands are met. 

The manual system of inventory control is hugely time-consuming, and you would spend an enormous amount of time trying to handle it. Effective inventory control systems in an organization require detailed knowledge of when to order for goods, the items to order, and where to stock up the order. Detailed information on the items is also mandatory for an efficient inventory system. You should know that errors are inevitable, and would require more funds and time for manual inventory management. 

The solution to manual inventory management is Sage 300 ERP. It makes it very easy for organizations to monitor inventory levels and also allows for the accessibility of information. It also enables organizations to analyze inventory history, plan efficiently, helps boost profitability, and serve their customers more efficiently.

Project and Job Costing Module

Sage 300 Cloud ERP is a breakthrough technology and has dynamically assisted various organizations in Projects and Job costing functionalities. With the deployment of SAGE 300 organization do not need to deploy a separate project management application because it allows for an in-depth project and job cost management. It ensures the simplification of –projects, costing, cost control, planning, estimation, tracking, billing. This would enable organizations to deliver projects on time, on budget, and with the right quality.

Without an efficient project and Job costing management modules, project managers would face a daunting task in trying to handle the cost, milestone, and general management. Efficient project management requires high-level collaboration and communication between everyone involved in the projects. This includes remote team members, project owners, suppliers, management, and other third-party vendors. It also requires tracking, material resource planning, and so much more. Without a project and job costing management solution, you would have to manage projects using spreadsheets and other word processing applications. This would not allow your team to communicate efficiently, and reporting would be difficult. Project deadlines would not be met, the organization would incur more cost in the execution of the project, and the team cannot communicate efficiently. Sage 300 breaks down complex projects into smaller and simpler units and eliminates project ambiguity. It ensures that job costing is easier for organizations and projects are delivered with the right quality and efficiency.

Sage 300 Cloud Compared with Focus ERP

Looking for the right ERP solution for your business can be a daunting task, and in most cases, organizations get it 60% wrong. Focus ERP has been an IT solution provider for 20 years, and the organization is backed by advanced industry experts. Focus understands how businesses operate, and they developed their world-class Focus ERP solution to cater to the needs of businesses all around the world. Focus ERP optimizes business process, reengineers procedures, and optimizes resource, planning, and so much more. Focus ERP has helped over 30 000 clients around the world to increase productivity and efficiency.

SAGE in its own right is an industry leader and a global provider of software solutions. SAGE 300 Cloud can be deployed by a wide range of industrial sections, and it gives customers the freedom to succeed. No matter what your business needs may be or your marketing goals SAGE 300 Cloud ERP can seamlessly help you to achieve your goals.  SAGE 300 cloud has stood the test of time with over 40 years of existence, and it surely counts.  Focus ERP has existed for 20 years; therefore, in terms of history, SAGE 300 clouds clearly outshines Focus ERP. When it comes to the client base, SAGE 300 stands heads and shoulders above Focus ERP. While Focus ERP boast of 30, 000 clients SAGE 300 Cloud has over 6 million customers all over the world.

Features and Functionality comparison – As with any ERP, it is important to evaluate the modules and functionality properly before deployment. SAGE 300 cloud has a range of tools and processes to support the needs of every business. Its functions include CRM, sales, retail, Manufacturing, Accounting, Inventory management, HRM, Business intelligent, advanced reports, and so much more. Focus ERP strongest domains include Basic report functionalities, Online customer Support, Data Import/export, sales, financial etc.

SAGE 300 Cloud vs Microsoft Navision

Microsoft Corporation has a pedigree in IT systems. Therefore, its software solutions are always top-notch. Could there be a solution that challenges the dominance of Microsoft Navision as a financial package? This comparison would enable you to evaluate and compare the features and functionalities offered by both ERP.

Microsoft Navision is a dominant financial application with 10 sub-modules in accounts and finance. It's out of the box operation has ensured lots of organizations around the world have archived flexibility and productivity in the accounts sector. However, it is important to note that the SAGE 300 cloud is a multipurpose ERP, while Microsoft Navision is primarily designed to manage accounts and finance. Therefore, this comparison would focus basically on the functions and features of the Accounts and financial module. If you have an organization that wants to deploy an all in one ERP solution to manage your entire processes ranging from Accounts, sales, CRM, Logistics, manufacturing, retail and so much more then SAGE 300 cloud is a clear choice.

However, both applications support functions for the following account features.

  • General Ledger
  • Account payable
  • Fixed asset
  • Cost Accounting
  • Cash Management
  • Budgeting
  • Account receivable
  • Financial Reporting
  • Project Accounting

SAGE 300 Cloud Vs SAP B1

SAGE 300 Cloud seems to be as old as time when compared with other ERP’s. Despite the global reach of SAP B1 and its appeal, it was developed in 1996 while SAGE 300 has existed for 40 plus years now. SAGE 300 cloud is suitable for most industrial application, and it helps organizations maintain concise information while breaking down task complexity for efficiency. SAP B1 is great in handling unique business needs. The product is scalable enough to allow companies to scale down resources, scale-up, construct, and deconstruct to meet customers' and operational needs. It stores data in a central location ensures data integrity and a single source of data truth.

SAGE 300 clouds can be used by small, medium, large and enterprise organizations while SAP B1 is primarily meant for enterprise organizations. This is a huge feather in the cap of SAGE 300 cloud because it serves the needs of more businesses. SAP B1 cannot be effectively utilized by small or medium scale organizations that have a simple structure, and small or no inventory.

Both products offer the following

  • Customization capabilities
  • Cloud deployment
  • Extensive security features
  • Reports and analytics
  • Accounts and finance system
  • Inventory management
  • Order management
  • Sales management
  • Project Controls
  • Manufacturing
  • Supply chain management etc.

 Final Notes

Sage 300 cloud is a cutting-edge technological solution that has been around and solving the problems of organizations for donkey years. For many years, the application has streamlined organizational processes and definitely formed a blueprint for most other ERP's today. SAGE 300 Cloud is Dynamic and offers organizations simple yet effective ways of gradually migrating their operations to the cloud. Sage 300 cloud is your go-to system. If you are looking for more effectiveness and also to improve efficiency in distribution, Accounting, manufacturing or retail, it can effectively manage your organization finances, take away complexity and can be deployed across various locations with its inbuilt multi-currency system.

Sage 300 cloud is competitive and affordable, and it ensures that you achieve a rapid return on investment. One of the reasons for its adoption is its user-friendly features. Screens and controls can be customized to the way you understand and like. 

Wouldn't you rather deploy the tried and tested cloud ERP for improving business productivity, and remain one step ahead of the competition?

Sage 300 Cloud leads to Sage X3, a top of the line ERP for businesses with large operations spread over a wide area.

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