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Sage X3 for Smarter Distribution.

Unify inventory, purchasing, operations, and
finance—get real‑time visibility, lot traceability,
and true landed costs to lift OTIF and protect 
margin.

Explore What's Possible
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customer-feedback 1-1
5 FTEs Annually
Total headcount saved
trustworthiness 1
2,080 Annually

Customer service hours saved
warehouse (2) 1
13% Annually
Reduction in inventory levels

Source: The Total Economic Impact of Sage X3 Solutions, a commissioned study conducted by Forrester Consulting.

Distribution Challenges, Solved With Sage X3.

Unify inventory, purchasing, fulfillment, and finance—keep delivery
promises, tighten costs, and stay compliant. 

Explore Capabilities
Challenges
How Sage X3 Helps 
Fragmented inventory across sites and channels.
One Source of Truth:
Real‑time inventory across locations, bins, and channels.
Margin erosion from unclear landed costs. 
True Landed Cost:
Freight, duties, surcharges rolled into item margin. 
Stockouts & overstock due to weak forecasting/visibility. 
Smarter Replenishment:
Forecasting, MRP, and ATP to balance stock. 
Missed delivery dates and poor OTIF. 
End‑to‑end Traceability:
Iot/batch tracking, quality checks, recall‑ready history. 
Compliance & traceability gaps (lot/batch, quality holds). 
Faster Operations:
Guided workflows from buy → pick/pack/ship → invoice. 
Manual steps in purchasing, pick/pack/ship, and invoicing. 
Flexible Pricing & Rebates:
Contracts, tiers, and accruals with audit trail. 
Complex pricing & rebates managed in spreadsheets. 
Built to Scale:
Multi‑site, multi‑entity, multi‑currency control.  

Prefer a deep dive? Download the Distribution Guide

What you’ll Run in Sage X3.

Plan, buy, store, pick, ship, and close—in one system built for distributors. 

Inventory & Stock Valuation

Inventory & Stock Valuation

Real‑time stock by site and bin with lot/serial control and accurate FIFO/LIFO/standard costing. 

  • Track stock across every warehouse in real time.
  • Spot excess or aging items before they drain cash.
  • Know your exact profit per product or site.
Purchasing & Landed Cost

Purchasing & Landed Cost

From requisitions to receipts—allocate freight, duty, and surcharges to reveal true item costs.

  • Simplify approvals and recurring orders.
  • Track supplier delivery performance.
  • See the true cost behind every shipment.
Purchasing & Landed Cost
Order Management & Fulfillment

Order Management & Fulfillment

Promise realistic dates with ATP and streamline pick/pack/ship and customer documentation. 

  • Confirm ship dates confidently using accurate availability.
  • Reduce handling time with optimized pick-pack-ship sequences.
  • Send compliant labels and documents instantly to customers.
Quality & Compliance

Quality & Traceability

Lot/batch tracking, COA, quality holds, and recall‑ready history across the flow. 

  • Full batch visibility from supplier to customer.
  • Automated quality checks and expiry alerts.
  • Recall-ready records when you need them most.
Quality & Compliance
Pricing, Contracts & Rebates

Pricing, Contracts & Rebates

One‑liner: Price lists, contracts, tiers, and rebates with audit trail and margin guardrails.

  • Apply contract and tier pricing automatically.
  • Manage rebates and claims in one place.
  • Track every approval for clear accountability.
Analytics & Financial Visibility

Analytics & Financial Visibility 

Dashboards and alerts—profitability by SKU, customer, and site in real time. 

  • Instant dashboards for revenue, cost, and margin trends.
  • Exception alerts that surface risks before they escalate.
  • Scheduled reports that keep finance and operations aligned.
Analytics & Financial Visibility

Hear from Real Customers.

Trusted by finance teams who demand more clarity, control, and connection.
When results matter, finance teams choose Prophix to deliver them.

Paul Githuka, Head of Technology and 
Learning InnovationsM-Pesa Foundation Academy
“We’re now more efficient in how we process this procurement, and our inventory is more visible. Because we have the right information on hand, we’re more accurate and decisive in our management.”
Mwirigi Imungi, CFOSportPesa
“The tools have not only centralised our non-IT operations, but they have also significantly increased our decision-making and employee engagement capabilities.”
Rudi Von Mollendorff, CFOHungry Lion
“When we bought Hungry Lion out, we immediately started looking for the right ERP solution, as this would be our backbone to the new Hungry Lion Group.”
Amal Desai, CFOTymebank
“We have a fantastic system now. It’s so much more than just a financial system.”
Stephen Howe, Times 3 TechnologiesDarling
“We were able to use Sage’s development framework and create numerous additional features to meet the requirements.”
Mwirigi Imungi, CFOSportPesa
“The tools have not only centralised our non-IT operations, but they have also significantly increased our decision-making and employee engagement capabilities.”

See How Sage X3 Transforms Your Business.

Get our quick guide to explore how Sage X3 simplifies operations — from finance and supply chain
to production and distribution.

Get the Guide

The Details Distributors Ask About.

Skim the highlights; open deeper pages when you need them 
Landed Costing
TOUCH
Landed Costing Know true cost per SKU and receipt.
Landed CostingKnow true cost per SKU and receipt.
  • Cost templates (freight, duty, fees)
  • Allocate by weight/volume/value
SEE MORE DETAILS
ATP & Allocations
TOUCH
ATP & Allocations Promise dates you can keep.
ATP & AllocationsPromise dates you can keep.
  • Time‑phased ATP by site 
  • Reservation & backorder rules 
SEE MORE DETAILS
Traceability & Quality
TOUCH
Traceability & Quality Compliance built into daily work.
Traceability & Quality Compliance built into daily work.
  • Lot/serial, expiry, COA
  • Full recall genealogy
SEE MORE DETAILS
Warehouse Ops
TOUCH
Warehouse Ops Throughput with fewer touches.
Warehouse OpsThroughput with fewer touches.
  • Wave pick, pack & ship 
  • Scan/labels, ASN docs
SEE MORE DETAILS
Pricing & Rebates
TOUCH
Pricing & Rebates Honor contracts, protect margin.
Pricing & RebatesHonor contracts, protect margin.
  • Price lists, tiers, promos
  • Rebate rules & accruals 
SEE MORE DETAILS
Inventory Valuation 
TOUCH
Inventory Valuation  Cost clarity from aisle to GL.
Inventory Valuation Cost clarity from aisle to GL.
  • FIFO/LIFO/standard
  • Real‑time margin by SKU
SEE MORE DETAILS

The Details Distributors Ask About.

Skim the highlights; open deeper pages when you need them 

TOUCH
Landed Costing Landed Costing
Landed Costing

Know true cost per SKU and receipt. 

  • Cost templates (freight, duty, fees)
  • Allocate by weight/volume/value
SEE MORE DETAILS
TOUCH
ATP & Allocations ATP & Allocations
ATP & Allocations

Promise dates you can keep. 

  • Time‑phased ATP by site
  • Reservation & backorder rules
SEE MORE DETAILS
TOUCH
Traceability & Quality Traceability & Quality
Traceability & Quality

Compliance built into daily work.

  • Lot/serial, expiry, COA
  • Full recall genealogy 
SEE MORE DETAILS
TOUCH
Warehouse Ops Warehouse Ops
Warehouse Ops

Throughput with fewer touches.

  • Wave pick, pack & ship 
  • Scan/labels, ASN docs 
SEE MORE DETAILS
TOUCH
Pricing & Rebates Pricing & Rebates
Pricing & Rebates

Honor contracts, protect margin.

  • Price lists, tiers, promos
  • Rebate rules & accruals
SEE MORE DETAILS
TOUCH
Inventory Valuation Inventory Valuation
Inventory Valuation

Cost clarity from aisle to GL.

  • FIFO/LIFO/standard
  • Real‑time margin by SKU
SEE MORE DETAILS

Have Questions About How Sage X3
Fits Your Business?

Here are some of the most common ones we hear from industry leaders like you.

How can Sage X3 benefit my distribution center operations? Sage X3 streamlines inventory management, enhances order processing and optimises logistics, boosting efficiency across your distribution 
centre. With real-time visibility and automation, you gain better control 
and improve customer satisfaction.
Can Sage X3 help us handle complex supply chain challenges? Absolutely! Sage X3 offers robust supply chain management tools, allowing supply chain managers to plan, track and optimise the entire process. It ensures better demand forecasting, supplier collaboration and inventory optimisation.
How does Sage X3 empower our procurement team? Sage X3 centralises procurement processes, enabling procurement managers to manage supplier relationships, track purchasing activities and negotiate better deals. The software's insights facilitates informed decision-making, leading to cost savings and improved supplier performance.

See Sage X3 in Action — Built for Smarter Distribution.

Experience how Sage X3 helps distributors simplify operations, control margins, and stay ahead of demand.

From purchasing and inventory to traceability and reporting — everything you need, connected in one system.

Industry We Serve.

Manufacturing
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Manufacturing
Manufacturing

Modern ERP for Smarter Manufacturing.

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Food-Baverage
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Food-Baverage
Food-Baverage

Modern ERP for Smarter Food & Beverage Operations

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Process Manufacturing
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Process Manufacturing
Process Manufacturing

Modern ERP for Smarter Process Manufacturing.

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Chemicals
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Chemicals
Chemicals

Modern ERP for Smarter Chemical Manufacturing.

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Services
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Services
Services

Modern ERP for Smarter Service Delivery.

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